Analytics and Usage Insight
Track asset usage, user activity, system performance and exportable reports for management, business intelligence and compliance needs.
DAM feature hub
DAM Features For Search, Control and Sharing
iBase brings uploads, metadata, advanced search, role-based access, workflow tools, downloading, sharing, commerce and integration options into one configurable digital asset management platform.
Core DAM features
Day-to-Day DAM Tools
Manage the full asset lifecycle in one place: upload files, enrich records, find content quickly, control permissions, deliver approved downloads and publish material through secure internal or public routes.
Flexible metadata Advanced search Role-based access Automatic tagging Controlled export
Upload
Uploading and Ingest
Bring files into iBase by browser upload, drag and drop or hot folders, with support for any file type, previews, folder imports, duplicate detection and embedded metadata import.
Edit
Metadata and Workflow Editing
Manage descriptive metadata, multiple schemas, hierarchical taxonomies, automatic image tagging, image editing, batch edits, relationships and workflow states.
Find
Search and Discovery
Use quick search, fuzzy matching, advanced field search, taxonomy search, geolocation, result filters and saved or recent searches to find assets at scale.
Download
Downloading and Export
Control file size, format, compression, versions, embedded metadata, bulk browser downloads, export folders and metadata export options.
Share
Sharing and Portals
Create collections, exhibitions and personal lightboxes, collaborate with other users, share approved material and support public-facing publishing routes.
Sell
Commerce and Licensing
Support rights-managed and royalty-free licensing, payment integration, multiple currencies, multiple regions, languages, royalty payouts and automatic fulfilment.
Control, scale and integration
Governed Repository Features
Beyond core asset handling, iBase includes the platform controls and deployment options that matter when a repository has many users, sensitive content, public portals or legacy systems to connect.
SecurityReporting Automation
Role-Based Access and Audit Trails
Secure folder hierarchies, configurable user roles, SSO/AAD options, API access controls, secure hosting and comprehensive auditing help keep files available only to the right people.
APIDeveloper API and External Sites
Authorised websites and applications can query iBase and retrieve approved assets and metadata through structured JSON-based integration routes.
ScaleUnlimited Users, Files and Metadata
iBase is designed for large repositories without forcing artificial limits around user licences, file counts or metadata volumes.
HostingCloud and On-Premises Hosting
Choose managed cloud hosting or deploy in your own infrastructure, with backup, resilience and platform requirements planned around your governance needs.
MigrationLegacy Data Import
Move existing files and metadata into iBase with mapping, ingestion, data cleansing and repeatable import routes for ongoing structured feeds.
Tagging and Workflow Support
Reduce repetitive work with automatic keyword tagging, file metadata extraction, configurable workflow states and tools that improve asset organisation.
Feature detail
What This Means in Practice
iBase helps collection, marketing and archive teams keep assets usable long after upload, with the metadata, access controls, exports and reporting needed to support regular work and long-term governance.
From Ingest to Usable Records
Folder imports, embedded metadata, duplicate checks, previews and metadata schemas help turn incoming files into searchable records.
From Search to Selected Sets
Quick, field, taxonomy and geolocation search routes combine with filters, saved searches, collections and lightboxes for repeatable discovery.
From Access to Approved Reuse
Roles, secure folders, versions, watermarking, licensing, downloads, APIs and public portals support governed use beyond the DAM team.
From Activity to Insight
Reporting and analytics help teams understand asset use, user activity, system performance and the evidence needed for management or compliance conversations.