Secure Folder Hierarchies and Roles
Define who can upload, view, edit, download or share assets, who can see or edit individual metadata fields, and who can use workflow or administration tools.
Security and access control
Protect AssetsWith Granular Permissions
Control who can view, edit, download, share, search and administer content, while audit logs, secure hosting and identity integration support wider governance requirements.
Permission model
Access Control That Fits
iBase combines folder hierarchy security, user roles, field-level control and workflow permissions so access can match the reality of complex collections.
Microsoft Entra ID and SSO Integration
Integrate with Microsoft Entra ID/Azure AD and other single sign-on approaches so authentication aligns with organisational access policies.
Secure Read and Write API Access
Grant authorised websites, CMS platforms and applications tightly controlled API rights, shaped by folder-level permissions and data access needs so external systems only reach approved files and metadata.
Audit and assurance
Compliance and Oversight
Security is not only a login screen. iBase provides activity records, hosting choices and compliance evidence that help buyers and administrators understand how assets are protected.
Hosting
Secure Environment
Cloud deployments can run in a UK-based AWS environment with resilient asset storage, regular backups, penetration checks against current standards and optional access restrictions by approved IP ranges or domains.
Audit
Audit Log and Reporting
Record user, date, time, IP address, asset and outcome for actions including uploading, downloading, searching and editing, with reporting and export options for review.
Resilience
Backup and Recovery Planning
Implementation planning can document backup approach, recovery requirements and operational responsibilities for critical assets.
Evidence
Compliance Documentation
GDPR documentation, IASME and Cyber Essentials signals give buyers routes to compliance evidence during supplier review.
Governance fit
Governed Access
Permission models, application access, audit visibility and hosting choices can be configured around internal policy, collection sensitivity and buyer assurance needs.
Granular User Access
Roles and secure folders keep different contributors, administrators and viewers in their proper lanes.
Traceable Activity
Audit trails help teams review use, investigate activity and provide evidence for governance conversations.
Secure System Connections
APIs and external systems can be granted access without opening the whole repository.