Flexible Metadata Schema
Start from Dublin Core or configure multiple simultaneous schemas with the fields your collection needs, including text, numbers, picklists, dates, currency and other structured field types.
Metadata and workflow editing
Edit Records Around Real Collection Work
Shape metadata, taxonomies, locations, workflow states and collection links around the way your team describes and manages assets, whether you are editing one item carefully or updating large sets at speed.
Editing routes
Precise Asset Editing
iBase gives editors a structured place to enrich assets, correct records, apply consistent terminology and update many files at once without losing the context of the media they are managing.
Image and Item Editing
Edit metadata beside the file preview, zoom into image details, update geolocation and keywords, adjust images and add assets to collections from the same item page.
Batch Edit
Apply one or more field changes across multiple files, with options such as overwrite, append and search-and-replace to support safe, repeatable metadata updates.
Structure and enrichment
Consistent, Searchable Metadata
Good DAM editing is more than typing into fields. iBase supports controlled vocabularies, location data, suggested image tags and workflow stages that help teams maintain quality as collections grow.
Taxonomy
Hierarchical Keywords
Maintain structured vocabularies or import terms from an existing thesaurus. Users can be allowed to manage the hierarchy or simply assign approved terms to files.
Location
Geolocation Data
Import camera location data, show it on item pages and add locations manually where files have no embedded coordinates.
AI support
Automatic Image Tagging
Suggested image tags can support metadata teams during ingest and editing, with confidence thresholds and language variants available before terms become part of the record.
Workflow
Workflow States
Align records to review, approval and publishing stages so teams can track progress and manage content consistently at scale.
Governed metadata
Better Records, Faster Work
Editing tools can be configured around the balance each organisation needs: rich descriptive control for specialist collections, efficient bulk updates for operational teams and permissions that keep sensitive changes protected.
Field Order and Validation
Arrange fields in the order editors expect, use structured inputs where consistency matters and keep complex schemas usable for day-to-day work.
Controlled Batch Changes
Use batch editing to keep large sets consistent while retaining control over whether values are replaced, appended or changed through search-and-replace.
Permissions Around Editing
Give users the right level of access to fields, taxonomies, workflow stages and records so metadata quality can improve without opening up unnecessary risk.