"How you can manage sharing, access and downloads across very complex levels of hierarchy and file types and GDPR is so invaluable for us!"
Tate
Specialist DAM for cultural and image collections
Digital Asset Management For Complex Collections
iBase helps museums, archives, galleries, local authorities and commercial image libraries manage digital assets, rich metadata, rights, permissions, licensing and public access from one secure, configurable DAM platform.
Trusted by Tate, Museum Wales, Science Museum Group, The London Archives and other collection-led organisations.
30+ years DAM experience Cloud or on-premises Staff and public portals
Public portal Rights approved Taxonomy / Places / Cardiff
Manage Search Describe Publish
"All support you provide is amazing as you are always willing to help no matter how big or small the query."
Amgueddfa Cymru | Museum Wales
"Search by Field, Collections and Batch Edit have been particularly useful for day-to-day asset management."
Orla Kiely team
Why specialist teams choose iBase
Built for Real Collections
Generic storage tools can hold files. iBase is designed for the metadata, rights, search, publishing and governance work that makes collection assets useful.
Depth Without Friction
Configure schemas, permissions, workflow states, derivatives and publishing controls around the way your collection is described, governed and reused.
Any File Type
Import any file type, generate previews for common media, documents, video and sound, and control safety limits where needed.
Metadata and Rights
Multiple schemas, controlled vocabularies, embedded metadata, rights fields and linked documentation for richer records.
Search and Discovery
Quick, field, taxonomy and geolocation search, with filters, recent searches and collection-led browsing.
Versions and Licensing
Manage versions, derivative downloads, watermarks, licence options, secure folders and audit trails for governed reuse.
How iBase works
From Folders to DAM
Plan and Migrate
Audit existing assets, metadata sources and folder structures before moving content into a managed collection.
Configure Metadata
Apply schemas, taxonomies, rights metadata, derivatives and workflow states that reflect how your team works.
Search and Govern
Make approved assets findable while controlling permissions, downloads, user roles and audit requirements.
Share and Publish
Use collections, portals, lightboxes, licensing, ecommerce or integrations to distribute approved assets.
Support and Improve
Choose cloud or on-premises deployment, with training, updates and long-term support as your DAM evolves.
Real iBase workflows
Portals and Publishing
iBase supports staff management workflows, fielded search, asset grids, item-level metadata, custom public portals, map-led discovery, multilingual publishing, licensing and image ordering. The same platform can support internal DAM users and public audiences without treating them as the same journey.
Explore current features
Fielded Staff Search
Structured search across item details, file metadata, labels and controlled fields.
Management Detail
Item pages combine media, metadata, labels, collections, geolocation and workflow controls.
Public Visual Browsing
Responsive galleries and curated collection routes for audiences who start from images.
Specialist Portals
Fielded search, result counts, pagination and alternative views for scholarly discovery.
Secure Collection Governance
Control who can find, view, edit, download and share assets, with role-based permissions, audit trails and cloud or on-premises deployment options.
Explore security featuresHelp from Plan to Launch
Get practical support for requirements, metadata mapping, import planning, configuration, integration, training and long-term DAM improvement.
View servicesDiscuss Your Collection
Book a short demo and we will talk through your assets, metadata, rights, users, publishing needs and hosting requirements.