University of Westminster
University of Westminster uses iBase to manage role-based access to digital assets, bringing metadata, permissions and search into one governed DAM environment.
Case study
University of Westminster Role-based Digital Asset Management
University of Westminster streamlined institutional image management with iBase DAM, implementing flexible security model and role-based access for 8,000+ images across academic departments with automated domain authorisation and enhanced staff productivity.
Project summary
Project Summary
iBase helps university communications teams at University of Westminster manage role-based digital asset access, keeping material organised, searchable and governed.
Role-based Digital Asset Management
The system connects approved users with the assets, records and permissions they need.
Governed DAM Workflows
University communications teams can organise, protect and share digital assets through structured DAM workflows.
Project focus
Project Focus
The University of Westminster didn't have a sufficiently robust way of storing and cataloguing images used in Print and Web by staff, and were in need of a service suitable to be used as an Image Bank which would provide cataloguing, tagging and searching of images as well as different levels of access.
Following thorough reviews of requirements between the University and iBase Media Services, a detailed specification was agreed and a digital asset management system was delivered including the following features:
Search and Discovery
Users can find relevant assets through structured search, metadata and browsing tools.
Metadata Quality
Metadata workflows help preserve context and make assets easier to find and reuse.
Media Handling
Video, audio, image and document assets can be managed together in one searchable system.
Collection Records
Collection records can be connected with images, documents and supporting metadata.
DAM outcomes
DAM Outcomes
iBase helps University of Westminster keep digital assets organised, searchable and ready for approved reuse.
Metadata, permissions and access controls sit alongside the assets, giving teams a single governed source for day-to-day work.
Staff and users can reach approved material more quickly, with less reliance on fragmented storage or manual transfers.
Client view
Client Perspective
With already more than 8,000 images uploaded and available to logged-in users, the image library has become a valuable asset to administrative and academic staff.
Nick Laws, Head of Digital Communications and Publishing
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